Meetings

Resolutions

A resolution is a decision made by members at a meeting. There are 2 types of resolutions that can be put to members to consider and vote on – resolutions (sometimes referred to as ‘ordinary resolutions') and special resolutions.

For a resolution to pass requires a majority of votes cast to be in favour of it (unless your rule book replaces this rule with a different amount).

For a special resolution to pass it requires 75 per cent of the total votes cast to be in favour of it (not 75 per cent of all members).

Sometimes there are exceptional reasons (such as the death of a community person or a natural disaster) when you might need to postpone or cancel a general meeting or AGM. Postpone means to delay or reschedule the meeting for a later date. 

Once notice has been given for a general meeting or AGM the meeting cannot be postponed or cancelled unless the corporation’s rule book has rules saying this can be done and how. 

A general meeting is a meeting where corporation members are given an opportunity to participate in the corporation’s affairs.

They are a gathering where members can receive information, discuss corporation performance and make decisions about issues within their responsibility. Certain corporation business can only be carried out at a general meeting.  

To call a general meeting or AGM: 

An AGM is a gathering of members held once a year. It’s an important exercise in board accountability to members.  

The main purpose of an AGM is to allow members to:

• receive information and reports about the corporation’s performance and financial position
• ask the board and auditor questions
• exercise their rights to make key corporate decisions such as appointing directors.

This includes:

Corporation meetings are essential for communication, accountability and decision-making.

Meetings are the way a corporation operates. A corporation must hold meetings for a range of matters including to agree to their internal governance rules, make key decisions, appoint their board and for the board to report to members each year.