Keeping director information updated

Every corporation and the Registrar need to keep a record of director appointments and the personal details of each director. 

This is to ensure that there is an accurate record of who is responsible and accountable for the governance and compliance of the corporation.

Your corporation records in the Register of Aboriginal and Torres Strait Islander Corporations accurately reflect who your directors are and the history of changes. The register is an important source of information used by stakeholders such as banks when checking who has authority to operate your corporation bank accounts. 

Information you need to keep

Director personal details are:

• first and last names
• former names (if any)
• date of birth
• place of birth
• home address (and alternative address, if this applies)
• director ID or the fact they don’t have a director ID. 

Information about the person's appointment as a director or alternate director:

• minutes of the meeting showing the decision to appoint or remove a person as a director
• the person's written consent to become a director and declaration of their eligiblity
• the date the person was appointed
• for how long they are appointed (their term of appointment)
• any conditions or limitations on their powers or appointment

For directors whose appointment has ended, you need the date their appointment ended.

Who is responsible for updating records

Directors must tell their corporation/s their personal details within 14 days of being appointed or a change to their details.

Corporations must notify us within 28 days of changes to their directors or if a director’s details change.

When to update director records

Tell us when a director or alternate director:

• is appointed
• is reappointed for another term
• ends their appointment
• changes their personal details.

Learn more about starting and ending director appointments