End-of-year tasks

All of these things need to be included as part of your general report, which must be lodged between 1 July and 31 December. Having updated corporation records will make reviewing and lodging your general report easier. You cannot tell us about changes to corporation information in your general report, you must lodge changes separately before you lodge your general report. 

1. Update your corporation's register of members and register of former members then lodge a list of members with ORIC – you need to include a list of who was a member on 30 June as part of your general report.
2. Update your director records – check for missing director identification numbers, check for changes to contact details – you need to include who was a director on 30 June as part of your general report.
3. Update your contact person – check their contact details are working and that the person is willing to do the job – your contact person has one job which is to pass on all incoming communications within 14 days of receiving them to at least one director. One of the biggest complaints from directors is that they didn't receive communications. If your contact person isn't doing their job well, replace them.
4. Update your corporation contact details – you need to include your corporation's phone number and address as at 30 June in your general report.Updating corporation details

Learn more about updating corporation information with ORIC – corporations have ongoing obligations to keep information updated on the Register of Aboriginal and Torres Strait Islander Corporations.

Even the smallest corporation must have financial records so that the corporation, or its accountant, can prepare accurate financial statements.

See business.gov.au for getting help with finances and finding financial professionals.

If your corporation is required to prepare a financial report, it will need to lodge an audit report too. 

Your members should have appointed an auditor at your last AGM. Get in touch with your auditor to organise the audit of your financial statements. 

If your financial year ends on 30 June, you must hold your annual general meeting (AGM) between 1 July and 30 November unless you have an exemption from the Registrar.

Common misunderstanding: Do not delay your AGM thinking that members need to approve your corporation's annual reports. The board is responsible for approving corporation annual reports and providing them to members. Members use the reports to learn about what happened and ask questions about the corporation's performance. If your reports are not ready for presenting at the AGM, then you'll need to explain to members why they are not and how you intend to present the reports to them. 

Learn more about AGMs. 

Every corporation needs to lodge a general report each year between 1 July and 31 December. 

Use ORIC's What reports you need to lodge tool to work out what other reports you need to lodge.

Depending on your corporation's size and income for the year, you may need to also lodge:

• a financial report
• an audit report and
• a directors' report

If you received any grants, you may be required to report to the funding body to show that you spent funding as set in the funding agreement terms and conditions.

Check your funding agreement to see what you need to do and by when. 

Find general information about reporting on grants in Managing a grant | Community Grants Hub

Check with your accountant that the corporation is lodging the correct reports with the ATO and paying the right taxes.

You may have to lodge a self-review return to be eligible for income tax exemptions.

Learn more about tax obligations for Indigenous corporations.

Learn more on the ATO website and Lodge and pay tax | business.gov.au