Providing an email address

If you want to act on behalf of a corporation, you must hold an appropriate role with the corporation. This is a director, secretary, or contact person with delegated authority from directors, or a third party with delegated authority from directors.

If you are a newly appointed director, secretary or contact person, or you recently received delegated authority from directors, you must provide a unique email address when recording an email address with ORIC.

ORIC will not link a shared or group email address or one that has been or is in use by another person to your individual record. 

You also cannot provide an email address that was previously used by another person associated with the corporation. For example, if someone associated with the corporation previously used CEO@aboriginalcorporation.com.au and lodged information on behalf of the corporation using this email address, you cannot have this email address recorded against your individual record. 

ORIC has this policy for several reasons including to ensure the security and privacy of corporation and individual information. 

As it is an offence to lodge false or misleading information with ORIC, unique email addresses can be used to track the individual who lodged information on behalf of a corporation for which they can held personally liable. 

It is also for this reason that ORIC will not accept shared or group email addresses from individuals acting on behalf of corporations. 

Shared or group email addresses such as CEO@aboriginalcorporation.com or info@aboriginalcorporation.com can be used as the corporation email address but cannot be used for individuals such as directors, secretaries or people with delegated authority. 

This means the email address will be recorded as the corporation’s email address in ORIC’s records but directors, secretaries, contact people or people with delegated authority are unable to have it recorded against them as an individual in ORIC’s records. 

Email addresses in myCorp 

ORIC uses email addresses to connect people to corporations, which is why myCorp requires you to use a unique email address to sign in. 

You must have a unique email address to register a myCorp account or lodge information on behalf of a corporation. 

From 15 May 2025, ORIC requires people who hold multiple roles in relation to a corporation to have only one email address recorded. For example, if you are a contact person and a director, you must have the same email address for both roles.

If you have more than one email address associated with a single corporation that ORIC processed before 15 May 2025, you are strongly encouraged to change your details so that ORIC has one email address recorded for all of the roles that you hold for that corporation.

If you are associated with more than one corporation, you should still have one email address recorded in relation to all corporations. 

You only need one myCorp account to act on behalf of all of the corporations you are associated with. 

If you have different email addresses recorded for each different corporation, you will need multiple myCorp accounts – one for each corporation – to lodge information on behalf of the corporations.

Learn more about myCorp accounts. 

Changing an existing email address

ORIC does not allow changes to existing email addresses in myCorp. To change an existing email address, email ORIC at info@oric.gov.au. To change someone’s email, you must:

  • have authority to act on behalf of the corporation as a secretary, director or someone who has delegated authority from directors
  • send the email from the email address recorded for you in ORIC’s records. 

ORIC will process this change as a change of officer form.

If you lodge a change of officer or delegated authority form to ORIC and it includes an email address that is not unique, ORIC will advise you that it cannot process the form and/or record the email. You can advise ORIC of your unique email address via return email which ORIC will then process the form. 

Alternatively, you can lodge a Notification of a change to corporation directors, contact person or secretary, to update your records with a unique email address. 

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