Administration coordinator

Weipa Peninsula People Aboriginal Corporation

Job description/overview

This is an opportunity for a person who is organised, enthusiastic and a self -starter to work in small team undertaking a range of administrative, financial, and other office-based activities to maintain the efficient and effective operations for the corporation.

Reporting to the directors you will:

• Undertake a range of administrative tasks including preparation of correspondence/reports, organising meetings, meeting budgets, taking minutes, travel bookings and reception duties.
• General accounts experience with demonstrated experience using MYOB or Xero.
• Ability to work autonomously.
• Ability to follow written and oral instructions, to work within guidelines and procedures and to provide a quality customer service.
• Ability to determine client needs and take appropriate action.
• Ability to work as part of a team and establish good working relationships.
• Demonstrated skill in written and oral communication.

Key Competencies:

• Strong organisational skills with attention to detail.
• High cultural awareness and respect for Aboriginal and Torres Strait Islander Peoples, especially of Cape York.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Demonstrated ability to provide timely and courteous customer service to both internal and external stakeholders.
• Skilled in handling enquiries, correspondence, and ensuring prompt responses.
• Collaborative team player, able to work effectively with traditional owners, external clients, and service providers.
• Ability to perform duties autonomously within established guidelines and procedures, while seeking continuous improvement.
• Demonstrates initiative, discretion, and sound judgment.
• Experience in general accounts management.
• Strong ability to follow instructions and establish productive working relationships.

Key Responsibilities:

• Ensure compliance with the Office of Registrar of Indigenous Corporations (ORIC) governance standards.
• Schedule, organise, and take minutes for director, general, native title holder, and stakeholder meetings.
• Draft budgets, organize travel itineraries, allowances, and coordinate venues and catering.
• Assist directors with member and stakeholder communication and track action items to ensure follow-through.
• Serve as the primary contact for the corporation, ensuring timely distribution of notices and updates to directors.
• Manage membership applications and present them for review at director meetings.
• Maintain and organise both paper and electronic filing systems.
• Uphold confidentiality standards and demonstrate professionalism in all interactions.
• Provide administrative support to directors in preparing agendas and reports.
• Liaise with service providers, such as the corporation's accountant and bookkeeper. 

Selection criteria:

• Strong organisational skills with attention to detail.
• High cultural awareness and respect for Aboriginal and Torres Strait Islander Peoples, especially of Cape York.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Demonstrated ability to provide timely and courteous customer service to both internal and external stakeholders.
• Skilled in handling enquiries, correspondence, and ensuring prompt responses.
• Collaborative team player, able to work effectively with traditional owners, external clients, and service providers.
• Ability to perform duties autonomously within established guidelines and procedures, while seeking continuous improvement.
• Demonstrates initiative, discretion, and sound judgment.
• Experience in general accounts management.
• Strong ability to follow instructions and establish productive working relationships. 

Selection process:

1. short listing applicants
2. interviewing applicants
3. conducting telephone interviews
4. checking references.

If you are interested in this position, please send your CV to weipapeninsulapeople.ac@outlook.com